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Information clause on the processing of personal data by Prosta S.A. MNS GROUPE

To whom is the information directed?

The clause describes the principles of data processing:

  • Customers and contractors;
  • Potential customers;
  • Recipients of marketing content;
  • Persons acting on behalf of clients;

and is transferred in accordance with the obligation under Articles 13 and 14 of EP and EU Regulation (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free flow of such data and repealing Directive 95/46/EC (Official Journal of the EU L of 2016, 119, p. 1, as amended) – hereinafter RODO.

Data of the administrator and contact to him

The administrator, i.e. responsible for ensuring the confidentiality of your data, is:

Prosta S.A. MNS GROUPE, based in Wroclaw at Uniwersytecka Street, 1, 50-145, registered in the National Court Register kept by the District Court for Wroclaw Fabryczna in Wroclaw, VI Economic Department under the KRS number 0001083785, NIP 8971932934, represented by Director – Aliaksei Nemirovich.

E-mail: legossemedia@gmail.com

Purpose and basis of data processing

Customers and contractors:

  • Processing purposes: Conclusion and execution of contracts, including handling of orders and complaints
    Legal basis: Concluded contract (Article 6(1)(b) RODO);
  • Processing purposes: Issuance of invoice, accounting settlements, tax payment
    Legal basis: Tax regulations, in particular the Value Added Tax Act, as well as the Accounting Act (Article 6(1)(c) RODO);
  • Processing purposes: Defense and investigation of possible claims
    Legal basis: The administrator’s legitimate interest in enabling the defense and assertion of claims (Art. 6(1)(f) RODO);
  • Processing purposes: Facilitate contact by providing additional data, such as instant messenger details
    Legal basis: Voluntary consent (Article 6(1)(a) RODO).

Potential customers:

  • Processing purposes: Presentation of the offer of goods and services
    Legal basis: The administrator’s legitimate interest in being able to establish a business relationship, to present its offer at the request of a potential customer, and to answer questions (Article 6(1)(f) RODO);
  • Processing purposes: Establishing business cooperation
    Legal basis: Consent to provide commercial and marketing information by electronic means (Article 6(1)(a) RODO);
  • Processing purposes: Direct marketing;
  • Processing purposes: Provide answers to the questions asked.

Recipients of marketing content:

  • Processing purposes: Direct marketing
    Legal basis: Consent to provide commercial and marketing information by electronic means (Article 6(1)(a) RODO).

Persons acting on behalf of clients and customers:

  • Processing purposes: Enabling the conclusion and execution of a contract with the entity on whose behalf the person is acting
    Legal basis: The administrator’s legitimate interest in the proper fulfillment of business obligations and in contacting customer and contractor representatives on related matters (Article 6(1)(f) RODO);
  • Legal basis: Provisions of the Civil Code (Article 6(1)(c) of the RODO).

Your rights under the RODO

Each person is entitled to:

  • Withdraw the consent based on which the data is processed;
  • Demand from the Administrator access to your personal data, rectification, erasure or restriction of processing, or the right to object to processing, as well as the right to data portability.

To exercise your rights, you should contact the Administrator in writing, by email or by telephone.

The right to file a complaint

Any person whose data is processed by the Administrator has the right to file a complaint against unlawful processing with the President of the DPA (Information on the rules for filing complaints: <https://uodo.gov.pl/pl/83/155>).

Recipients of data

The data may be shared with entities that ensure the correct operation of services such as the website, or the email program.

Customer and contractor data may be shared with a cooperating law firm, accounting firm, collection agency, accounting firm, postal operator or courier service.

Source of data and scope of data provided

The controller obtains data directly from data subjects.

However, data of persons acting on behalf of clients and customers may be provided to the Administrator in the context of contracts or orders concluded. The scope of such data is first name, last name, position, place of work, and business contact information.

The administrator may also obtain data from publicly available sources, such as the KRS, CEIDG or the white list of taxpayers to try to establish cooperation or verify the registration data of the client/contractor. The scope of the acquired data is consistent with the scope of publicly available information in these registers.

Data storage time

Customers and contractors

Data storage time: 5 years after the year of termination of the contract, and in the case of the assertion of claims until they are satisfied or the statute of limitations of the time of the establishment of cooperation and the conclusion of the contract (from this point on, the data are processed as customer data). If cooperation is not established, the data will be deleted immediately, unless their storage is justified in defense against claims, in which case until the statute of limitations for such claims.

Potential customers

Data storage time: Until cooperation is established and a contract is concluded (from then on, the data are processed as customer data). If cooperation is not established, the data will be deleted immediately, unless their storage is justified in defense against claims, in which case until the statute of limitations for such claims.

Recipients of marketing content

Data storage time: Until you stop providing marketing information, object to such action or withdraw your consent.

Persons acting on behalf of clients and customers

Data storage time: Data indicated in contracts for up to 5 years after the year of contract termination. Data related to ongoing correspondence for 2 years after receipt of the message. If claims arise related to acting on behalf of a client or contractor, until they are satisfied or the statute of limitations has expired.

Voluntariness of providing data

Customers and contractors

Information about the obligation or voluntariness of providing data: Concerning the data needed for the conclusion and execution of the contract, the provision of data is voluntary but necessary. Failure to provide them will prevent the implementation of this action. The data necessary for the issuance of an invoice, the contractor or customer is required to provide the following tax regulations. Their failure to provide will prevent the issuance of an invoice.

Potential customers

Information about the obligation or voluntariness of providing data: The provision of data is voluntary but necessary to establish cooperation or provide an offer.

Recipients of marketing content

Information about the obligation or voluntariness of providing data: The provision of data is voluntary but necessary to receive information.

Persons acting on behalf of clients and customers

Information about the obligation or voluntariness of providing data: As for the data needed to conclude a contract, the provision of data is voluntary but necessary. Failure to provide them will prevent the completion of this action.

As for other data, their submission is voluntary and does not affect cooperation with the customer or contractor.